December 2, 2022


Professional Real Estate Experts

10 Tenant Engagement Strategies to Mitigate Renewal Risk

Kasey Tross

Kasey Tross

Freelance Writer, VTS

In accordance to Statista, in the fourth quarter of 2019, business office place vacancies ended up at 9%. By the 2nd quarter of 2021, vacancies experienced almost doubled to 17.2%, thanks to the large change to virtual workspaces for the duration of the pandemic. By the third quarter of 2021, vacancy prices experienced absent down to 12.4%– but they’ve barely budged given that.

In today’s business true estate market, tenant engagement procedures are a pivotal issue in attracting new occupants and retaining tenants. Browse on to understand far more about how to use tenant engagement to improved comprehend what tenants really want and how you can provide it.

What is tenant engagement?

Tenant engagement is all about developing constructive connections for larger tenant retention. A tenant who feels like their landlord or property supervisor places them 1st will feel valued, and they’ll be far more connected to their leased residence, the home supervisor, and the other occupants–and much less probable to depart.

Why is tenant engagement critical?

Two words and phrases: encounter overall economy.

In modern many years we have viewed a gradual shift from a solution-primarily based economic system to an knowledge financial state. Merely put, people would rather commit their income on an encounter than on a physical object. But what does that imply for CRE, and how does it aspect into tenant engagement?

Prospective tenants are hunting for a seamless, streamlined encounter in the spaces they occupy. Somewhat than getting a checklist of tangible features, they’re basing leasing choices on the in general place of work practical experience a space (and its residence management) can offer you them and their staff members, each digitally and physically.

For current tenants, tenant engagement is about making an working experience of possession and empowerment. When you use tenant engagement procedures to empower your tenants with applications like maintenance request tracking, social party setting up, direct entry to features, and headache-no cost safety, tenants really feel invested in the rental property and are much more likely to consider it their dwelling away from home.

How can technological innovation support with tenant engagement?

With an practical experience economic climate, tenants are no for a longer time just seeking for a house with minimal rent charges, a great gym, and an onsite cafe. They are seeking to landlords to supply a digital atmosphere that is as streamlined, practical, and appealing as the bodily business space–and it has to meet their wants.

Tenant knowledge software package like VTS Increase combines electronic tenant engagement with the potential to observe engagement data, offering making house owners and home managers beneficial insights to assist a shopper-to start with technique to property management. Finding out what your tenants want and anticipating their long run requirements can assist you stand out from the competitiveness and make manufacturer loyalty to keep superior tenants.

Critical components of a tenant engagement technique

Actual physical services

Give occupants the ability to report upkeep troubles with just a couple clicks, and let them track the development of upkeep requests so they’re not still left in the dark. Not only is it practical for your tenants, it also enables you to capture small servicing challenges in a well timed fashion in advance of they come to be key ones, saving you problems later on on.

Area setting up

Couple of organizations approach to keep the identical measurement or shrink–when signing a new lease, most want to know that they have place to mature. Assistance opportunity tenants realize the adaptability of your area by giving them electronic accessibility to floorplans and room scheduling equipment so they can visualize a lengthy-expression romance with your house.

Neighborhood engagement

Networking is key to creating a strong business enterprise. Developing equally electronic and bodily engagement opportunities– like message boards, beautiful common places, and enticing social events– can aid occupants join with you and every other. These offerings add an additional layer of worth to your residence brand and can assist you keep tenants when it is time to renew their lease.


Good companies treatment about the well being and contentment of their staff members. Fitness centers and other wellness amenities could possibly not carry the very same clout as they did in the previous for attracting possible tenants, but they continue being a large priority. Retain tenants by prioritizing air excellent, comfort, environmentally friendly areas, and psychological and physical wellness applications.

Safety & security

Folks want to experience harmless at work, but they really do not want to have to slice by miles of red tape to get people into the creating. An engagement platform like VTS Increase presents the best of equally worlds: it maintains building stability though providing tenants direct accessibility management for their personnel and readers with verified mobile qualifications.

Productiveness & advantage

Alongside the very same strains as wellness, nearly anything that tends to make tenants’ (and their employees’) lives much easier can improve productiveness and incorporate value to their enterprise. This can be anything from supplying simple approaches to pay their hire, to partnering with neighborhood businesses that give essentials like dry cleansing, grocery supply, automobile routine maintenance, and pet care. Use your digital system to supply tenants with distinctive bargains and exclusive offers.

Developing your tenant engagement technique

The finest tenant engagement tactic is one particular that’s invisible to the end consumers. In this article are a few guidelines on how to generate a seamless tenant encounter with very little to no disruption to your tenants.

Consistency is vital

Your tenant engagement technique ought to include personnel from all factors of your place of work constructing functions: home administration, maintenance, safety, etc. Get anyone on the exact same web site with regardless of what know-how you use to guarantee that occupants’ digital activities translate seamlessly into actual physical effects.

Establish ache points

Communicate to your team: what do they see operating nicely? What demands advancement? How can you incorporate benefit to your tenants’ firms and support them feel much more engaged with the space and each and every other? Figuring out friction at all factors of make contact with can assistance you get a clearer image of what your tenant engagement system really should contain.

Make info-pushed conclusions

When you’re using technological know-how to track tenant engagement, it’s effortless to keep track of tendencies and see when features are not being made use of or if social gatherings are falling flat. Use short surveys to retain strains of conversation open up and gauge tenant pleasure. Be agile adequate to alter your system to far better satisfy the requires of your tenants, improve your rental property’s efficiency, and make significant selections about money enhancements.

VTS Increase

VTS Increase employs impressive know-how to help you generate a greater tenant expertise, the two on-line and in-particular person so you can buck the development of vacant office environment place and retain terrific tenants. Find out much more at

Kasey Tross

Freelance Author |


Kasey Tross

Kasey Tross is a freelance contributor to VTS. She has also presented content material for Pacaso, Safewise, LucidPress, ArtSmart, and Get in touch with Kasey on LinkedIn.